City of Lakewood is Hiring

CITY OF LAKEWOOD (CA)
invites applications for the position of:
City Clerk
SALARY: $7,497.00 – $9,113.00 Monthly

 

OPENING DATE: 05/13/14
CLOSING DATE: 06/03/14 05:00 PM
DESCRIPTION:
Under direction of the Deputy City Manager, plans, organizes and directs the activities and operations of the City Clerk’s Office which include maintaining official city documents, records and central files of minutes, ordinances, resolutions, contracts, agreements and other legal documents; administers and coordinates municipal elections; serves as the Custodian of Records; and performs related work as required.
EXAMPLES OF DUTIES:
Duties may include, but are not limited to the following:

  • Plans, coordinates and prepares the City Council agenda and supporting documents for distribution.
  • Plans, manages, and conducts municipal elections and special elections which include ensuring conformance with the California Elections Code, Political Reform Act and other government codes.
  • Serves as the filing officer for the Fair Political Practices Commission for campaign disclosure and conflict of interest filings.
  • Plans, coordinates and supervises the classification, indexing and filing of City Council minutes.
  • Supervises the preparation of amendments, revisions, and maintenance of the municipal code.
  • Maintains custody of the City Seal, ensuring authentication of approved documents.
  • Administers general liability claims process.  Accepts legal service of claims, subpoenas and lawsuits filed against the City.
  • Supervises, trains and evaluates the work of City Clerk’s Office personnel.
  • Oversees the operation of the City’s records management program, including records preservation and destruction, and the City’s document imaging system.
  • Reviews and coordinates official notification to the public regarding public hearings, including legal advertising.
  • Provides information and assistance to members of the public by locating documents and data, and providing voter information.
  • Responds to requests under the California Public Records Act.
  • Acts as the City Council meeting secretary and takes and transcribes their minutes.
  • Attends and participates in a variety of meetings.
  • Prepares, manages and administers the City Clerk division budget.
  • Notarizes City documents.
  • Administers Oaths and affirmations.
  • Performs other related duties as required.
QUALIFICATIONS:
Education and Experience: Graduation from an accredited college or university with a Bachelor’s degree in business administration, public adiminstration or a closely related field and five years of increasingly responsible experience in complex administrative office work in a City Clerk’s office which includes running municipal elections, records and files maintenance, agenda preparation, responding to Public Records Act requests and the interpretation of codes and ordinances. One year of supervisory experience is highly desirable.License/Certifications: Possession of a valid Class “C” Operator’s license issued by the California State Department of Motor Vehicles with a good driving record. Possession of a Notary Public certificate and Certified Municipal Clerk certificate (or ability to obtain both within one year of appointment).

Knowledge of: Applicable Federal, State and municipal laws and procedures; legal requirements and procedures of the office of the City Clerk; principles and practices of office management, records information management and file systems; rules, practices and requirements of California law for the conduct of municipal elections; general municipal organization and administration; knowledge of the California Public Records Act, Ralph M. Brown Act, Political Reform Act and Maddy Act; principles and practices of effective supervision and training; principles and practices of budget preparation and expenditure control; operation of personal computers and common word processing, spreadsheet and presentation software used in the workplace. Knowledge of Microsoft  Word, Excel and PowerPoint software programs and LaserFische records management system is desirable.

Skills and Abilities: Plan, organize and direct the legally prescribed operations of the City Clerk’s office; interpret, explain and work in accordance with a wide variety of laws, codes, and ordinances; coordinate municipal elections within legal guidelines; plan, organize and supervise the maintenance of an effective record keeping and filing system; take and transcribe council meeting minutes; prepare accurate and comprehensive reports; organize and prioritize a variety of projects and multiple tasks in a effective and timely manner; communicate effectively orally and in writing; establish and maintain cooperative effective relationships with city personnel, elected officials, outside agencies, and the general public; type at a net speed of 45 wpm; provide training and guidance to subordinates; operate a personal computer, using common word processing, spreadsheet and presentation software and other computerized equipment as required.

Physical and Mental Demands: The ability to read, write, type, operate office tools and equipment such as a computer, calculator, fax machine, pencils and pens; the ability to drive city vehicles, be at work daily, communicate orally, in writing and over the phone; ability to lift and carry up to 25 pounds, and stand, walk, and sit for extended periods of time; and ability to see and hear within normal ranges.

SUPPLEMENTAL INFORMATION:
Selection Procedure: All properly submitted applications will be reviewed and evaluated. Those candidates appearing to have the best qualifications for the position will be invited to participate in the examination process which may require any combination of the following: a written examination, a performance examination, and one or more oral interviews. Not all applicants may be tested or interviewed. 

Important Information 
The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.APPLICATION PROCESS: Applications must be filled out completely and clearly show that the qualifications are met. All statements made on the application are subject to investigation and verification. False statements will be cause for disqualification, removal from the Eligible List, or discharge from employment. Resumes may be attached, but will not be accepted in lieu of a standard City application form. All application materials become the property of the City of Lakewood and are not returnable.

COMPENSATION: City employees are paid on a bi-weekly basis, therefore, published monthly salary is for illustration purposes only, rounded to whole dollars. Actual salary is based on hourly rate rounded to four decimal places.

EQUAL OPPORTUNITY: The City of Lakewood does not discriminate on the basis of age, sex, race, color, religion, national origin, ancestry, marital, disability status or other protected class in its employment actions, decisions, policies and practices.

AMERICANS WITH DISABILITIES: Qualified individuals with disabilities as defined by the Americans with Disabilities Act are encouraged to apply for City employment. Those who require a reasonable accommodation to take a test as part of the selection process must make such a request to the Personnel Department, in writing, at least three working days prior to the date of the testing procedure. Individuals requesting accommodation in the testing process will be required to provide documentation of such need. 

IMMIGRATION REFORM & CONTROL ACT OF 1986: In compliance with the Act, all new employees must verify their identity and entitlement to work in the United States by providing required documentation.

FINGERPRINTING: Applicants who are selected for hire are fingerprinted during the pre-placement processing period. All fingerprints will be processed with the Department of Justice to verify criminal records or absence thereof.

RESTRICTIONS ON NEPOTISM: It is the city’s policy not to employ relatives. “Relatives” for this purpose include son, daughter, mother, father, brother, brother-in-law, sister, sister-in-law, son-in-law, daughter-in-law, mother-in-law, father-in-law, aunt, uncle, nephew, niece, stepparent, stepchild, grandparent, grandchild, or persons living in the same household. This policy shall apply to full time employment and trainees. This prohibition shall not impact related persons employed by the City prior to June 30, 2007. However, no relative of any city officer or employee to whom this resolution applies shall be employed if said city officer or employee is in a supervisory, lead or subordinate position over said relative in the areas of hiring, setting compensation, discipline or termination. The City does not prohibit employment of two people who are married to each other or who are the registered domestic partners of each other pursuant to the California Family Code (section 297 et seq.). Nonetheless, the City will not employ spouses or registered domestic partners in the same division or facility in situations where such action is determined to be inappropriate because of reasons of supervision, safety, security or morale.

PHYSICAL EXAMINATION: Employment offers are conditional based upon the successful completion of a medical examination which includes drug and alcohol screening for safety sensitive positions. Physicals are performed by the City’s designated physician at the City’s expense. Candidates are cautioned not to quit their jobs or give notice to their current employers until they are determined to be medically qualified.

TUBERCULOSIS TESTING: Candidates selected to work in a position requiring contact with children must submit a certificate or notice documenting that within the last two years they have been examined and found to be free of communicable tuberculosis. The certificate or notice must be signed by a licensed examining physician or public health agency.

POSSESSION OF A VALID CALIFORNIA DRIVER’S LICENSE: Employees in classifications requiring possession of a valid California driver’s license will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice program, which confirms possession of a valid driver’s license and reflects the driving record.

LOYALTY OATH OR AFFIRMATION: All City employees are required to sign a loyalty oath or affirmation as a condition of employment.

EMERGENCY SERVICE: All City employees are required to perform assigned Emergency Service duties in the event of an emergency or disaster.

PROBATIONARY PERIOD: Employees appointed to positions in the classified service are required to serve a probationary period of not less than six months. All other employees are considered at-will and serve at the pleasure of the appointing authority.

AGENCY SHOP: Union dues or service fees are mandatory as a condition of employment for full time employees who are in classifications that are covered by Agency Shop provisions. Qualified religious objection can be accommodated.

APPLICATIONS MAY BE FILED ONLINE AT:
http://www.lakewoodcity.org/jobsOUR OFFICE IS LOCATED AT:
5050 Clark Avenue
Lakewood, CA 90712
562-866-9771, x2210
jobs@lakewoodcity.org
Position #2014-36
CITY CLERK
BV

 

City Clerk Supplemental Questionnaire

 

* Indicate your highest level of formal level of education:
 No college
Some college courses
Associate’s Degree
Bachelor’s Degree
Master’s Degree
Doctorate Degree
* Do you possess a California Notary Public Certificate?
Yes    No
* Do you possess a Certified Municipal Clerk designation?
Yes    No
* Do you have five years of increasingly responsible experience in complex administrative office work in a City Clerk’s office?
Yes    No
How many employees have you supervised for at least one year?
 None
1-4
5-6
7-9
more than 10
* Indicate your work experience with coordinating municipal elections.
 Not applicable
Solely responsible for coordinating municipal elections
Supported the person responsible for coordinating municipal elections
Some experience assisting with the coordination of municipal elections
* Indicate the years of work experience that you have in administering a records and file maintenance program.
 None
Less than 6 months
6 months – 1 year
2 – 4 years
5 – 7 years
8 – 9 years
10 + years
* Indicate the years of work experience you have in preparing council meeting agendas.
 None
Less than 6 months
6 months – 1 yr
2 – 4 years
5 – 7 years
8 – 9 years
10 + years
* Indicate the years of work experience you have in responding to Public Records Act requests.
 None
Less than 6 months
6 months – 1 year
2 – 4 years
5 – 7 years
8 -9 years
10+ years
* Indicate the years of work experience that you have in interpreting municipal codes and ordinances.
 None
Less than 6 months
6 months – 1 year
2 – 4 years
5 – 7 years
8 – 9 years
10+ years
* Indicate your work experience in administering a general liability claims program.
 None
Less than 6 months
6 months – 1 year
2 – 4 years
5 – 7 years
8 – 9 years
10+ years
* Indicate your work experience in administering Oaths and affimations.
 None
Less than 6 months
6 months – 1 year
2 – 4 years
5 – 7 years
8 -9 years
10+ years
* Indicate the years or work experience you have in taking and transcribing council meeting minutes.
 None
Less than 6 months
6 months – 1 year
2 – 4 years
5 – 7 years
8 -9 years
10+ years
* Please indicate all of the computer software applications with which you are proficient.
 Microsoft Excel
Microsoft Word
Mircrosoft PowerPoint
Other
* Please indicate the document manangement system(s) with which you are proficient.
 None
LaserFische
Novus Agenda
SIRE Technologies
Other
Advertisements

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s