Summary: Under the supervision of the Associate Director, the Program Assistant provides programmatic, technical, and administrative assistance to multi-program staff at the Los Angeles location. Program Assistant must be able to work with diverse ethnic and cultural communities, including, but not limited to the following target populations: people living with or at-risk for HIV/AIDS, people of color, gay/lesbian/ bisexual/ transgender/questioning individuals, monolingual and/or undocumented immigrants, substance users, and homeless persons, of varying ages.
This is a part-time position (20 hours per week) which requires flexible hours including evenings, weekends, and some holidays. Essential Functions 1. Provide programmatic and administrative assistance, as necessary, to program personnel and management. 2. Assist program staff in preparation for groups, workshops, outreaches, and events as needed. 3. Assist with front office functions including, but not limited to, reception, mail sorting, internal and external program referrals, data entry of client forms, filing, etc. 4. Take down and transcribe meeting minutes and reports. 5. Interpret agency purpose and mission to the community. 6. Provide necessary program documentation including the completion of reports, administration of evaluation tools, project information, program data, and other program related assignments. 7. Represent the agency by attending SSG’s emergency preparedness quarterly meetings, local planning groups, community forums, and collaboration meetings as assigned. 8. Other projects as assigned to meet program and agency mission, goals and objectives. 9. Ability to work overtime and perform duties during weekends, holiday, and evenings when required. 10. Regular attendance. Minimum Qualifications – Knowledge, Skills and Abilities Required 1. High School diploma or GED equivalent. 2. Proficient with Microsoft Office programs (Word, Outlook, PowerPoint, and Excel a must). 3. Verification of employment eligibility and background check. 4. Updated tuberculosis test (annual requirement) read, reviewed, and dated by a clinician within 6 months of start date. 5. Great attitude and people skills; strong interpersonal skills and ability to relate to individuals from diverse backgrounds. 6. Ability to coordinate multiple projects and tasks simultaneously in a high-pressure work environment. 7. Ability to master a wide-range of information, adapt, take initiative, and work in a team-centered environment. 8. Ability to communicate effectively both verbally and in writing.